Ending Salutation For Cover Letter

Do the multiple salutations for cover letter confuse you to an extent where you can differentiate between what's right and wrong? This brief article will reinforce you with the right ones.

No journey can reach its finish point if it starts on a rocky patch. An inappropriate salutation can be fatal for any cover letter. Especially when one devotes a lot of time on his or her cover letter and job résumé, endeavours might go down in vain if the concerned authority is dismayed with the salutation. You must be formal and professional with the cover letter salutation. Being too informal or getting too personal might obstruct your chances of having an interview arranged. Sometimes authorities interpret “casual salutations” as a bit offensive and toss your letter and resume out of the window.

Highlighting salutations helps the manager understand that you took the trouble to employ the standard formalities of cover letter writing. You will thereby be portrayed in a positive light; as a courteous and responsible employee. Whether handwritten or by e-mail, all cover letters demand a formal salutation before the body. If you have the specific name of the contact person, include their name in the beginning of your letter. Read on to be familiarized with the suitable salutations for cover letters.

Salutations For Resume Cover Letter

If you are aware of the hiring manager’s name, then do include it in the salutation as shown below:

-Dear Mr. Ravishankar

-Dear Mrs. Ravishankar

-Dear Ms. Fernandez

-Dear Lindsay Duff

-Dear Dr. Solomon

Follow the salutation with a colon or comma (whichever you are more comfortable with). For Example:

-Dear Mr. Ravishankar:


-Dear Mr. Ravishankar,

Several companies avoid listing contact persons in websites and e-mails conveying job availability. This is because they fear being bombarded by heaps of unwanted Emails and worse, phone calls. Hence, in cases where you couldn’t track down the name of the particular hiring manager, it is recommended that you follow these general salutations.

-Dear Hiring Manager

-Dear Hiring Manager for ‘XYZ’ Position

-To whom it may concern

-Dear Human Resources Manager

-Dear Sir or Madam

-Dear Personnel Manager

It is also prudent for you to steer clear from using distasteful salutations like:


-Dear Gentlemen

-Dear Sirs


When you are done with the body and conclusion of the letter, there are multiple ways to use ending salutations for a cover letters. They vary as follows:


-“Yours faithfully,” (Preferably selected for instances where the name of the person you are writing to is still unknown).


-“Yours sincerely,” (Preferably selected for instances where the name of the person you are writing to is known).

-Best wishes/ Best regards (Preferably selected for instances wherein the person     you are writing to is a business friend or a relatively close contact)

Once you’ve completed the closing line, add a comma and sign your name in the next line. You need to hand write your signature that is followed by your typed name under the signature. List your address soon after your typed name.

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Waiting for your ideal job to fall on your lap? Writing a comprehensive and flawless cover letter might take you where you belong.

Cover Letter Closing Examples

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. As with any job-related correspondence, it's best to opt for a more formal language and tone — a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

Cover Letter Closing Examples

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank you notes and/or emails to schedule interviews or pass along references.

  • Sincerely
  • Sincerely yours
  • Regards
  • Best
  • Best regards
  • With best regards
  • Kind regards
  • Yours truly
  • Most sincerely
  • Respectfully
  • Respectfully yours
  • Thank you
  • Thank you for your consideration

Closings Not to Use

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

  • Affectionately
  • Best wishes
  • Cheers
  • Eagerly waiting for a response
  • Fondly
  • Warm regards
  • Warmest regards
  • Warmly
  • Take care
  • Take it easy
  • Have a great day
  • Have a nice day
  • Love
  • Smiles
  • XOXO
  • Yours
  • Yours faithfully
  • Abbreviations (Thx or any other abbreviated word isn't appropriate)
  • Any emoticon (no smiley faces)
  • Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

How to Close the Letter

Follow the closing with a comma. Then, on a new line, put your name.

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name
Your LinkedIn Profile URL
Your Email Address
Your Phone Number

Whichever sign-off you choose, make sure always to capitalize its first letter.

Set Up an Email Signature

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

In your signature, include your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated solely to this search. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter; this email address should be comprised simply of your name (Ex. “John_T._Smith” at gmail.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

How to Write a Cover Letter
Having an appropriate close is just one of the many steps required to craft a winning cover letter. Review the links below to find out how to write a cover letter, including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

More About Cover Letters

Top 10 Cover Letter Writing Tips
Email Cover Letters
Sample Cover Letters

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